HRIS training, what is the best type?

What type of HRIS training is most suitable? When you start talking with an HRIS or HRMS software vendor, you may be presented with a variety of options to get you and your staff trained on the new system. The four distinctive methods of HRIS application training are self-training, online classes, in-class training and on-site training but which is the best?

Teach yourself how to use your HRIS software


Most, if not all, HRIS application vendors or HRMS application vendors do not offer sufficiently detailed documentation to make this option fully possible. A manual is usually, at the very least, a beginner’s guide compared to an in-depth manual covering all the capabilities of the HRIS application system you will be using. If the company you work with offers detailed manuals or offers training guides and you have worked with other HRIS application software or HRMS software applications, I would think there’s a reason you can’t train on your own. You may, in this case, just need training on certain more difficult tasks such as report writing or benefits management. It’s a good idea to try this approach first because, before trying out any of the other training options that may be available, you’ll at least have some basic knowledge before doing so.

Online HRIS Training

Many HRIS application software companies now offer online training as well. I find online training in my own business very effective. This works best in shorter timeframe classes, by training a person on a particular ability, and when the application used for the class allows the end user to have keyboard and mouse control during training. I don’t think this form of class works well for someone who has little or no experience with HRIS software applications. It’s too hard to concentrate for long periods of time glaring at the glare of the computer screen. However, if you want to be trained on certain HRIS system features, I think this option is very effective. This is also, apart from self-training, the most cost-effective of the three options.

Attend classes to learn about your HRIS or HRMS system

Most HRIS or HRMS vendors offer some type of classroom training. They may offer this only at their company location, at a regional training center, or if you have a large number of employees who will be accessing the system, on-site classroom training. When doing classroom HRIS system training, as a trainer I find the biggest challenge is keeping the class deep enough for advanced users but basic enough for beginners to understand the concepts. I spoke with an older brother who used to teach high school mathematics about this challenge and he suggested intermediate training. It works but the class runs at a slower speed than advanced users prefer and many beginners may not understand the concept. This is why it is so important that you review as many systems as possible before attending one of these classes. If you are an advanced user, you may want to try one of the other training options. The biggest disadvantage of this training method is that you won’t practice on your data.

Onsite HRIS Application or HRMS Application Training

This will likely be the most expensive option as you will have to pay for their coach trips and daily consultation fees but I also feel this is the best training has to offer. You practice on your data and usually in small groups or one to one. If you train yourself on the application, as I just referred to in the first paragraph, you will be able to focus your training on only those areas where you need additional training. The important thing with this type of training is to limit distractions. I sit in more than one very busy HR department where every fifteen minutes the people I see have to leave the room, pick up calls, or respond to emails. Check to refer your assignments to others during training, close the department to employees for the day or conduct training on the weekend.

I hope you found this article helpful. Regardless of which training option you go through, the more you try to practice on your own on the HRIS application before starting class, the more information you will do. Rarely does one type of training work best. You may find that a combination of the four works besHRIS training, what is the best type?t overall.

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Miriam Szymanski